An interactive Vehicle Management solution that simplifies all of the complex tasks related to managing and maintaining Mining vehicles, into a single, easy-to-use system.
Real Time Location Imaging
The real time location of each vehicle is captured regularly with the help of a GPS tracking chip that is placed on the vehicles. with this information, the current position, as well as the routes taken by selected vehicles, can be monitored from the control room.
Each vehicle has a predefined route that is recognized by the system. If a driver chooses to deviate from this allocated route, an alert will immediately be sent to management and the vehicle driver. The alerts that are sent are both visual and audible to ensure the driver notices. This is done in an attempt to avoid unnecessary expenses either through added fuel costs, or through vehicle services and repairs.
An audible and visual alert system is also triggered to notify both the vehicle driver, and management, when a vehicle has exceeded the predefined speed limit.
In addition, these violations are recorded by the system and is im-mediately made available to management through the online system and through a downloadable document. These records can easily be reviewed by management at any time.
VEHICLE MANAGEMENT SYSTEM
Vehicle Card Management
A vehicle card contains all the information related to a specific vehicle. These cards are defined into the system in order to track and record the conditions of vehicles. These cards remain active in the system for as long as a vehicle continues to serve the company.
This vehicle card allows users to review the history of vehicles, including the repa-irs done on the vehicles, the past services that has been done on the vehicle and all other vehicle related activities that may have occurred. All of these can be accessed from the vehicle card at any time.
The information contained in this vehicle card includes:
• The Vehicle Registration Number
• The Vehicle Brand
• The Vehicle Model
• The vehicle tonnage
• The Vehicle History
• All Services that have been done on the vehicle
• All of the parts that are used on the vehicle.
Vehicle Service Management
The system conveniently monitors the number of hours that remain before a vehicle requires a service. When the time arrives, an alert will be sent to management requesting that the vehicle should be sent for a service. Management can use the online interface to request a service from specific warehouses.
While the vehicle is being serviced, management can review the real-time progress of the service. For example, If the warehouse mechanics have requested the vehicle spares that are required for the vehicle to be serviced, and those parts have not arrived as yet, this information can easily be monitored by management using the vehicle card.
Managers will also have immediate access to the service Job cards that would allow management to review the cost of a vehicle service at real-time.
Production Management System
With the assistance of the vehicle tracking system, the number of trips made by load carrying vehicles between the production area and the stock area will be calculated. This system uses the predefined tonnage capacity of the load carrying vehicle to calculate the value of each trip, which is used to provide management with the value of the accumulated load carried by a vehicle over time.
Vehicle Income & Expenses Management
This system can provide the real-time budget situation of vehicles, with all vehicle-related activities conveniently in one place, the system can automatically calculate the real-time income and expenses of vehicles. The vehicle budget can easily be accessed through the vehicle card. Furthermore, the profitability of each vehicle is also made available based on the management defined ‘type of revenue’ that is generated by each vehicle. This system takes into account that the income generated by vehicles may diﬀer. Some vehicles could generate hourly income, other vehicles may generate production-based income. As a result, management have the option to define type of revenue generated by vehicles. This system also provides an option to estimate the amount of tonnage loaded by “Load carrying vehicles” and will use these values to calculate the production of these vehicles. On the other hand, vehicle expenses are also calculated based
on the service/repair fees of vehicles. These values are all combined to provide you with the real-time Vehicle Financial Eﬀiciency Report.
DIESEL AUTOMATION SYSTEM
The supplier management system enables management to interact with suppliers by allowing management to do the following tasks:
• Define new Suppliers.
• Update predefined supplier information.
• Purchase products from predefined suppliers.
• Review supplier-based financial statements.
• Set up payment plans with suppliers.
• Estimate the eﬀiciency of suppliers by comparing the prices of products provided by suppliers with the estimated lifespan and usefulness of the products.
Consumption management provides management with a weekly estimate of the total rate of diesel consumption by each vehicle. This is done by comparing the total weekly operational hours each vehicle to the total weekly amount of diesel that has been consumed by the vehicle.
These values will be available through the Detailed Fuel Consumption Report, which is available both per vehicle, and overall.
The diesel used by vehicles will be linked to a specific supplier. Therefore, the system will be able to automatically calculate the fuel cost of vehicles based on the vehicle consumption rate. Increase in supplier prices will immediately be reﬂected without any human intervention.
Fuel purchases will automatically be included in the supplier-based financial statement, as well as on the vehicle-related financial statement.
Vehicle Recognition System
Using an RFID tag placed within the tank cover of vehicles, as well as the RFID readers placed on the fuel pumps, the fuel pumps will immediately recognize the compatibility between the fuel type provided by the fuel pump and the vehicle. In this way, alerts will be sent to users in the event that the fuel type is not compatible with the vehicle. Furthermore, the amount of fuel poured into the vehicle will immediately be recognized by the ﬂow sensor placed on the fuel pump. In this way, the vehicles’ fuel consumption will be immediately reﬂected onto the system. This information will then be made available to management.
When orders are received through any predefined suppliers, the purchase information will immediately update the stock-related information within the system. When stock is consumed, the rate of stock consumption will immediately be reﬂected on the system. Therefore, the system will allow management to review real-time stock information. The system will also reﬂect any stock changes onto the stock reports.
Diesel Warning System
The system will make use of the predefined vehicle’s tank capacity to notify the necessary departments should the level of fuel within the vehicle falls below a specified margin.
PARTS MANAGEMENT SYSTEM
Part Card Management
The Part card, not unlike the Vehicle card, contains all part related information. Each part card has a barcode that allows the system to identify the specific part. Using the Part card, managers can review:
• The history of specific parts.
• The remaining lifespan of these parts.
• The projected lifespan of specific parts.
• The supplier information.
• The Parts compatibility report, which defines the list of vehicles that the part can be used in.
Warehouses refer to the physical storehouse of parts. This system includes an interactive Warehouse Management interface that allows user to complete the following tasks:
• Define New Warehouses
• Update Existing Warehouses
• Update the quantity of existing stock kept at warehouses.
• Transfer stock between existing warehouses.
• Respond to Job Card Requests from workshops by transferring specified quantities of stock to them.
• Purchase stock.
Warehouse Management have an option to set the minimum quantity of specific stock that should be available in a warehouse at a time. When this minimum value is exceeded, an alert will be sent to warehouse management requesting that they purchase more stock, alternatively, warehouse management have the option to automatically send purchase order of a predefined amount when stock reaches the specified minimum amount.
Supplier Management allows management to:
• Purchase Parts from the predefined supplier
• Review The price of parts.
• Review the available quantity of specific parts.
• Review the parts compatibility report, which compares the price of specific parts to their projected lifespan, which would allow management to determine the usefulness of specific parts.
• Review the financial statements related to specific parts.
Parts Productivity Management
Each part card contains the projected lifespan of the specific part, as well as the purchase date. Using these values, the system is able to identify the total hours a part has been used. When a part has been used longer than its predefined projected lifespan, an alert is sent to management requesting to replace the parts.
Purchase orders generated through the system are automatically sent to specific parts supp-liers. Alerts will be sent to warehouse management in the event that stock levels decrease to a predefined quantity. When parts requests are made, the quantity of available stock is verified to confirm if the meets the parts request requirement. In the event that it doesn’t, a purchase order can automatically be sent to specific suppliers. The progress of purchase orders can easily be review by management using the online interface. Product stock will also automatically be adjusted when purchase orders are successful.
A warranty period is included in each part card. In the event that a part malfunctions during the warranty period, in an eﬀort to minimize costs, an alert is sent to management requesting that they return the part to the predefined supplier. The real-time warranty status can be reviewed by management via the online interface. Additionally, the progress of returned stock can be monitored using the online interface.
Job Card Management
The system is also able to monitor all subsequent operations of the vehicles when they arrive at the workshop. The vehicle arrives at the workshop either due to an accident or due to service. These vehicles need to be checked and identified. This will be done with the job card created by the system. The Job Card contains all of the Parts required for a system to be completed. The system allows workshop mechanics to easily identify and select the specific parts used in a vehicle in an eﬀort to avoid the selection of invalid parts. Furthermore, these job cards can easily be sent to warehouses. The progress of these requests can be monitored using the online interface.
Driver Permission Management
Each Vehicle Driver are licensed to drive only specific type of vehicles. Therefore, before a vehicle can be started, drivers are required to verify their identities using a fingerprint scanner which will be available in each vehicle. In the event that an unqualified driver attempts to drive a vehicle, an alert is immediately sent to both the driver, as well as to Management.
Vehicle Faults Reporting
Each vehicle is expected to operate 3 shiﬅs per day. Each shiﬅ requires a diﬀerent driver. Therefore, Vehicle Faults reports must be completed at the end of each shiﬅ in order to ensure that a vehicle is in a fitting condition to continue functioning. These reports are immediately made available to management through the online system. Additionally, in the event that a vehicle requires immediate attention, an alert is sent to management notifying them of this fact.